event name:
date:
location:
planner:
description:
time:
number of guests:
vips:
three to four months before the event person due date completed?
responsible
activity
establish planning group and appoint chair
hold planning meeting pre event goal and details
determine funding and budget scources
determine and reserve venue
confirm speaker and speaker needs
block rooms for out of town speaker
derermine guest list
two to three months before events
create and order save the date cards,invitations
draft program agenda
determine signage
determine on site registration
contact transport for procedures
contact campus police about security
six weeks before the event
permits aquired
photographer organised
print invitations
four weeks
approve agenda
script for speakers
publicity sorted
site preperation
event signage
send email invitations
two weeks
review staffing assignments for the day
meet on site with operational staff
meet caters to discuss setup and final menu
Drew you have provided a brief 'events planning checklist' template to use for a generic event. This list has clear evidence of your independent research which is good - however you must subtract, filter and refine the relevant information from your independant research as you have included items that would not be necessary or correct for the events we may organise. Remember that every event will require different resources, staffing etc and therefore would this check sheet provide enough detail for you? Events management is all about detailed planning and therefore you must be very specific and consider all eventualities. When you are organising your Arley event make sure to keep all your planning sheets as evidence - we will then scan them for you on to your blog.This work also needs to be created in a table format.
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